--- title: "AI assistants — save time on what is not your trade" description: "For entrepreneurs, shopkeepers and craftspeople: six chores to hand over to AI, from chat to assistant to automation, three safeguards, and where to start on Monday." canonical: https://www.sebastiensoulier.com/en/assistants author: "Sébastien Soulier" language: en dateModified: 2026-11-05 --- # Save time on what is not your trade Quotes, reminders, emails, invoices to file: a good share of an entrepreneur's week goes into tasks that are not their trade. A well-configured AI assistant prepares them; you review, you sign. Here is how to go about it, with nothing to install to get started. ## Six chores to hand over to AI - **Write** · Quotes, reminders, reports — You dictate three sentences, the AI writes the clean version. - **Reply** · Customer reviews and emails — A polite draft in seconds, which you review and sign. - **Sell** · Product sheets, posts — A base to touch up rather than a blank page on Sunday evening. - **Translate** · Menu, catalogue, website — Into English or Spanish, without an agency for every change. - **File** · Invoices and attachments — Read, renamed, sorted, ready for the accountant. - **Prepare** · Meetings and files — Summarise a thirty-page document, list the questions to ask. AI for the tedious tasks, your time for your trade. You review, you sign. ## From chat to assistant The same tiling quote, asked for three times: that is what separates a conversation from a real assistant. ### 1 · The chat You ask a question, it answers. Tomorrow, you start from scratch and explain everything again. > “Prepare a quote for 12 m² of tiling”: the answer comes fast, but with made-up prices and a layout that is not yours. ### 2 · The assistant · start here It knows your business: your prices, your tone, your documents, given once and for all. Nothing to install, a few minutes to upload your documents. > The same sentence produces a quote at your prices, in your format, with [TO COMPLETE] wherever information is missing. You review, you send. ### 3 · Automation It works while you work: every incoming request is read, filed, prepared. You approve. > The quote request arrives by email, the draft is ready when you open it. This takes a little setting up. Which tool? The one you will actually open: for these uses, ChatGPT, Mistral's Le Chat, Claude or Gemini are on a par. The free versions are enough to get started. ## It writes fast, and it is wrong with confidence - **Nothing confidential** — No customer, banking or health data in a free version. Turn off the use of your conversations for training. - **Every fact gets checked** — Prices, dates, laws: what the AI states is checked before it reaches a customer. - **Your documents stay with you** — The tool is only a passage: the original and the final version live in your own folders. ## Where to start - **01 · Write down three chores** — The three tasks of your week that weigh on you most, and that are not your trade. - **02 · One chore, one tool** — One at a time, fifteen minutes a day, with an assistant you have given your documents to. - **03 · Measure** — If nothing changes in two weeks, stop: that task will gain nothing in six months. ## When to get help The first two levels can be done on your own. Automation takes a little setting up, and as soon as there is customer data, a payment, several users or a tool that must last, what matters does not show on day one: backups, updates, access rights. That is where a provider is useful. See the offer for small businesses : https://www.sebastiensoulier.com/en/services#limites ## A free one-hour conversation You describe your situation and priorities, and you leave knowing where to start — advice, project ownership support or delivery. - Email : soulierseb@gmail.com - Phone : 06 77 22 89 25 --- Equivalent HTML page : https://www.sebastiensoulier.com/en/assistants Other pages : - https://www.sebastiensoulier.com/en - https://www.sebastiensoulier.com/en/services - https://www.sebastiensoulier.com/en/references - https://www.sebastiensoulier.com/en/method - https://www.sebastiensoulier.com/en/about - https://www.sebastiensoulier.com/en/legal - https://www.sebastiensoulier.com/en/business-card